Speaker Setup – What to expect and what should I bring to my session?
- Please bring a laptop with your presentation and any needed software loaded and ready to go. You will be presenting from your own laptop.
- Make sure you bring any dongles/adapters needed to plug into a standard VGA plug for a projector (Gleacher does NOT have HDMI connector/adapters).
- As you are presenting from your own laptop, you can use whatever method of advancing slides you’d like. Many presenters use wireless remotes via USB. We will not be supplying any remotes.
- Rooms do not include monitors facing back to the speaker. Please plan to use your laptop screen or other notes to prompt you during your presentation.
- See more info in the FAQ below about in-room A/V, including projector and sound.
- Each room has a podium on which you can place your laptop. All rooms have power plugs accessible for your laptop.
- Most rooms have multiple projectors and screens on either side of, and/or behind, the speaker.
Will I have Wi-Fi access?
- Yes, all conference attendees will receive information at check-in for accessing the Gleacher Center Wi-Fi network. The Wi-Fi network works well throughout the entire facility, including all session rooms.
- Wi-Fi is provided free thanks to sponsorship by Cohesive Networks
- The Wi-Fi is not intended for heavy streaming; rather, it is largely for occasional email usage. Please try to avoid any
Can I have sound in my presentation?
- The Gleacher Center charges a fairly hefty daily-use fee for audio connections in session rooms. We’ve only planned on audio bridges in a couple of our rooms. Please avoid using sound from your laptop in your presentation, or consider bringing portable speakers. Please contact us if sound is a must and we’ll do our best to make arrangements.
Will I be using a microphone when I’m speaking?
- Only our large presentation Room 621 requires a microphone for speakers; all other selected rooms are acoustically designed to convey sound to the back of the room at normal speaker volumes.
Do I need to use a Chicago Coder Conference Presentation Template?
- For consistency, we prefer that you do use our template (PPT or Keynote); however, you are not required to.
Do I need to send you my presentation prior to speaking?
- Yes, per the Speaker Acknowledgment, please provide your presentation no later than one day before your presentation.
How long should I plan for my presentation?
- Single Slot/Regular Sessions: Each session is scheduled for 60 minutes. Speakers may choose to arrange the session however they’d like in terms of presentation time vs. Q&A, but it’s always good to allocate some time for Q&A. Speakers do not need to plan to let out early, given that there are 15 minute breaks planned before subsequent sessions.
- Double/Hands-On Sessions: These are scheduled for 135 minutes, as they take up two regular slots plus the 15 minute between-session time. Speakers may decide if/when/how to provide a break during their session.
- A room facilitator will provide warnings for 10, 5 and 0 minutes to go. Please be sure to wrap up with <5 mins remaining, so as to respect the time of the attendees to move to their next desired presentation location.
- If your session runs a little short of the allotted time, that’s OK. Your attendees may use the time to visit sponsor tables, etc. We do have an expectation that you have at least 30 – 40 minutes of material (excluding Q&A).
What A/V is available in-room for my presentation?
- The Gleacher Center offers room-specific configuration information on their website.
- Each room has at least one projector; speakers should bring their own laptops with the ability to connect to a VGA projector cable (not HDMI – you’ll need to bring an adapter if your laptop only outputs HDMI).
- Except for our large presentation room (621), session rooms do not require any audio boost for a speaker’s voice. A microphone will not be required or provided except for 621.
How many audience members will I have?
- You can find the room number to which we’ve assigned your session on the schedule. All rooms hold up to 70 participants, except for for the following: Room 200 (100 people), Room 203 (30), Room 600 (66) Room 621 (300).
- We allow registrants to decide which sessions to attend on-the-fly, so we do not have forecasted attendance counts for any sessions.
- Given the large number of registrations (700+) this year, it’s highly likely that some sessions will fill up. Please plan accordingly.
Will my session be recorded?
- Based on historically low number of replays in prior years and considering the logistics/overhead involved, we will generally not be video recording any sessions in full this year.
- We are planning to do some live-streaming of portions of sessions and other conference activity on social media.
- In support of future promotional use, we may also record some or all of the 8:45 sessions each morning.
Is the posted schedule final?
- We reserve the right to change a session’s room and time slot as needed for last minute scheduling needs (usually due to late cancellations or conflicts). The current schedule has been carefully crafted and changes can be very tricky to accommodate; we also greatly respect speakers’ and attendees’ time and planning. We intend to adhere to the now posted schedule as closely as possible.
I was selected and am scheduled, but am no longer available / have a conflict.
- If you’re unavailable both days, please let us know ASAP by replying to our original email (or use the Contact Form) and let us know you need to cancel. We’ll try to promote someone from the wait list.
- If you’ve got a conflict with the time for which we scheduled you, let us know and we’ll do our best to accommodate a change.
I agreed to be wait listed, but no longer am available or interested.
- Please reply to our original email (or use the Contact Form) and let us know you’d like to be removed.
- If you have additional questions, please contact us using the Contact Form